Attendance & Supervision
SUPERVISION OF STUDENTS
Supervision of students begins before school at 8.30am and concludes at 3.25pm. Students should not arrive before 8.30am unless instructed to do so by a teacher and should not leave the grounds before 3.25pm unless they have a pass out.
On arrival at school students are expected to move immediately into the College playground area and not remain at the front of the school or in the College car parks.
At St. Paul’s College:
Parents are legally responsible for the regular attendance of their children at school.
College staff, as part of their duty of care, are responsible for monitoring part or whole day absences and for ensuring that school attendance records are maintained.
Unexplained absence: A student absence where a parent provides no reason for a student’s non-attendance
Truancy: The absence of a student from school without the knowledge or permission of their parent or carer
Parent condoned absence: When a parent or carer causes a student to be absent from school without acceptable reason
Explained/justified absence: A parent has provided an explanation of the student’s absence which has been accepted by the principal
Explained/unjustified absence: A parent has provided an explanation of the student’s absence which has not been accepted by the principal
Unexplained/unjustified absence: A parent has not provided an explanation of the student’s absence within seven days of the occurrence of the absence.
All children from six years of age and under the minimum school leaving age of 17 years are legally required to attend school.
All New South Wales students must complete Year 10. After Year 10 and until they turn 17 years of age students must be in a school or registered for home schooling, or full-time in:
further education and training (e.g. TAFE, traineeship, apprenticeship);
full-time, paid employment of an average 25 hours per week; or
a combination of both of the above.
At St. Paul’s College:
Parents and Carers are responsible for:
1. Ensuring their child is legally enrolled at the correct age
2. Ensuring that their child attends school regularly
3. Promptly explaining the absences of their child from school
4. Taking measures to resolve attendance issues involving their child
5. Signing the register for late arrivals or early departures
Unendorsed educational activity in school hours
Involvement in private lessons, such as ballet and music classes, conducted outside the school during school hours may not be conducive to the effective operation of the school or to the education of the student concerned. Students’ involvement in extra-curricular activities will usually be limited to outside school hours.
Where attendance at a private lesson outside the school during school hours is of exceptional importance such as sitting examinations, the principal may use discretion in justifying the absence.
If parents withdraw their children from school for private lessons when permission to do so has been refused, an unjustified absence will be recorded and dealt with in the usual manner.
Students leaving the school
The school office needs to be informed of any student departure date with all known details including the parents’ forwarding address and the name and address of the new school provided. The School Enrolment register will be completed in full.
Students Exempted from School Attendance
The principal can exempt students from attending school under certain circumstances. An ‘A1’ form is required before exemption can be granted (see the Principal for this form).
Procedures when attendance is an issue
The school takes its attendance responsibilities seriously and will support parents with their son or daughter’s attendance issues. While parents will be reminded of their legal obligations under the Education Act (1990) the welfare of the student must be the focus of this consultation.
Resolution of student attendance difficulties will require a range of additional school based strategies including:
1. Student and parent interviews
2. A review of the appropriateness of the student’s educational program
3. The development of a school-based attendance improvement plan
4. A referral to the school counsellor or outside agency
5. Further support from school based personnel
If a range of school based interventions has been unsuccessful, support will be requested by referring individual cases of unsatisfactory attendance to the Catholic Schools Office in the first instance, which then advises the Catholic Education Commission, NSW. The CEC, NSW manages the process of informing NSW DEC. Police Officers are authorised to act as attendance officers under Section 122 of the Education Act (1990).
St. Paul’s College attendance information for parents
From the beginning of 2015, family holidays and travel are no longer considered under the Exemption from School – Procedures and therefore, as a general rule, principals should not approve leave for this purpose. An absence in this case will be recorded using the code ‘A’ (Unjustified Leave). Travel outside of vacation period is now counted as an absence for statistical purposes. In exceptional circumstances parents may complete a Form A1 Application for Extended Leave-Travel for consideration explaining why an absence for extended leave is in the best educational interest of the student. The principal may accept or decline this application.
For leave greater than 50 days (10 weeks of a school term) access to distance education or enrolment in another school must be considered.
Please be aware that these requirements are legislated by the State government. This is not unique to our school and we are following our registration obligations.